Permit Holders Responsibilities

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The Morgan Hill Youth Sports Alliance (MHYSA) is the City of Morgan Hill’s custodian of the Outdoor Sports Center and has operational responsibility to maintain the facility for the community. The field rules and regulations will be strictly enforced in order to maintain public safety, maintain rates, and ensure the endurability and playability of the synthetic turf fields and grass fields. The fields rented must be left in the same or better condition than before they were rented.

A Security Deposit of $100.00 per grass field and $200.00 per turf is required to cover damages, regulation violations or excess garbage removal (100% refundable if there is no cleanup or repair required.

PARKING POLICY:

MHOSC may collect $5.00 per vehicle per day for parking fees.  In and out privileges will be provided. RV’s are not permitted to park in the center.  Tailgating is not permitted. It is the responsibility of the Host (Tournament/Event Director) to inform their participants that there is absolutely no parking in the areas surrounding the MHOSC that are designated as “no parking” zones. All parking for the event must be within the designated parking areas.

Cars parked in the NO PARKING areas or in non designated areas of the facility may be ticketed or towed.

HOURS OF OPERATION: exceptions must be approved by MHOSC

6:30 AM - Gates open for Tournament/Event Officials and vendors

7:00 AM - Gates open for Coaches and Participants

8:00 AM - First start time for games

8:00 PM - Last start time for games under lights

10:00 PM - Gates locked, event host must have removed trash by this time

Reservation time must include time needed for set-up, warm-ups and clean-up. Rentals for groups comprised of minors (less than 18 years of age) require supervision by at least one adult and the reservation must be issued to the supervising adult, who must adhere to the insurance policies

Host must provide a Field Marshall for fields rented - INFO ON FIELD MARSHALS HERE

The Tournament/Event Director must assign a Field Marshall team to ensure the general integrity, order and well being of event/tournament participants and site grounds. Field Marshals must be easily identified on the playing fields, will be in wireless communication with the host, site security, and First Aid. A Field Marshal can manage at most two fields and be responsible for enforcing rules and regulations and any other duties as assigned by the tournament host/permit holder.  This may be a coach, manager or parent of the team utilizing the fields and who will be able to monitor Host and MHOSC policies & procedures. Each event will be required to have a designated field marshall name on file for field use compliance. The field marshals play an important role in maintaining our fields and facilities.

Vendors

MHOSC will be the sole operator of the concessions facility unless waived by special agreement.  Please contact MHOSC to discuss your needs and will be determined during the tournament planning process.

MHOSC will have final determination of outside host controlled vendors.  MHOSC will not concede any parking or food service provisions.

Event Host is permitted the use of tents as needed to support their event, as well as an informational booth to support future event registrations.  Event host shall also provide a tent for the required First Aid personnel.

If the Event Host has been granted a special vendor concession, then it is the responsibility of the Event Director to inform vendors and participants in their tournament/event of the rules governing the use of the MHOSC and enforcing said rules at their tournament/event.

FIRST AID

All events permitted for more than six fields per day are required to have a First Aid on site. MHOSC provides this service which requires use of a golf cart to transport injured, elderly, or those otherwise in need. Event host shall also provide a tent for the required First Aid personnel.

The Morgan Hill Outdoor Sports Center (or a specified portion thereof) shall be rented in accordance with all the terms of this agreement and the terms specified to the applicant named above. Failure to abide by any portion of the terms of this agreement shall be reason to retain the entire rental fee and deposit and cancel the use of the facility.  Future rental opportunities may be jeopardized by failure to ensure event participant apply with MHOSC Rules and Regulations.

STORAGE OF EQUIPMENT

Nor person or group shall store, leave or otherwise allow remaining at the facility, any materials, supplies, equipment or other physical accessories without permission of the the General Manager.

CLEAN UP

Users are responsible for the clean-up of the rented space to include fields, bleacher areas, walkways, restrooms and parking lot.

This includes the picking up of all trash and depositing the trash in the dumpster provided by the parking lot, just south of the Main Building.

There will be an after-hours evening custodial service that will be responsible for the cleaning of the restrooms and in depth cleaning of the concession area as required.

Custodial needs during the day are the responsibility of the user groups

Users are responsible for the clean-up of the rented space to include fields, bleacher areas, walkways, restrooms and parking lot.

No littering or dumping allowed. Organizations are responsible for cleaning the field area after all practices and games. 

Failure to comply will result in forfeiture of all or part of security deposit.

 

Event Host (Permit Holder) Agree to Manage their particpants to the Field Rules - here

 

MHOSC CAN AMEND THESE RULES AS NECESSARY AND SHALL HAVE FINAL RULING OVER ISSUES OR DISPUTES.  FAILURE TO COMPLY WILL RESULT IN ORGANIZATION REMOVAL FROM SITE AND POSSIBLE BARRING OF FUTURE RESERVATION OPPORTUNITIES.

 

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